Summer
- Review and update event proposal guidelines
Fall/Winter
- Take inventory of proposals received
- Check proposals to make sure they are appropriate for the event. If they are a better fit for a different event, contact the lead of that event to see if they are willing to accept the proposal
- Distribute proposals to reviewers who decide whether to accept or reject proposal based on a provided rubric
- Compile information from reviewers and make final decisions
- Send acceptance and rejection letters
Before Conference
- Confirm hardware and software needs of presenters
- Assign presenters to stations
During Conference
- Act as moderator/timekeeper during event
- Take head count during event of attendees
- Report on event at planning meeting