Mini-workshops Coordinator:
- Check and respond to emails from the organizing teams.
- Check with the organizing team to see if the call for submissions has accurate information about the mini-workshop events.
- Respond to emails from interested colleagues about the proposals.
- Keep database of submitted proposals sent via email. You should use the template given by the team to record each submission.
- Form a team of reviewers and communicate with them before, during, and after the review.
- Check to make sure that reviewers are all clear about the ranking criteria and the entire reviewing process.
- Collect and quantify all rankings. Then, pick the top numbers that fit in the available slots. A few alternates should also be listed just in case of rejections by accepted proposal owners.
- Assign each presenter his/her presentation date and time.
- Send out rejection and acceptance letters. Troubleshoot in cases where assigned presentation date and time is in conflict with the presenter(s)’ schedule.
- Communicate with the team and send the database to the conference organizing agent (Lisa Dyson) so that the information can be fed into the EV program book.
- Continue to communicate with the team constantly.
- Communicate with presenters as needed.
- Make sure that the rooms are properly equipped for each presenter.
- Prepare signs, sign-up sheets, and provide updates as needed.
- Stand by to troubleshoot during each session as needed.
- Communicate with presenters as needed.
- Attend the meetings and report about the events.