Newsletter Editor

Job Title: Newsletter Editor

Job Purpose: To produce and distribute the newsletter 2 times a year in mid February and mid August.

Duties:

  • Gather articles from a variety of sources on a variety of topics. This can be done by asking for specific articles (e.g., from a conference ) or by putting out a general call If you have a specific topic you’d like to have someone write about, you can ask around about who might be good (e.g., the steering committee listserv or specific people who might have ideas about potential authors). You can also post to the general CALL IS listserv or to your state/local TESOL group. 
  • Edit the articles for readability and accuracy. Follow TESOL’s guidelines on topics such as style guide (APA), make sure links are correct, etc. Also make sure the article reads well for an online format and that the article is clear. Pictures are good to include.
  • If necessary, send the articles back to the author to make sure any changes made were acceptable.
  • Format all articles according to TESOL’s guidelines (e.g., author name, bio, email; typeface formatting; file naming; etc.)
  • Create a Table of Contents for the issue, including a brief abstract for each article.
  • Submit the TOC and articles to TESOL according to TESOL’s guidelines (e.g., send pictures as .jpg files, separately from the article; include article number in article title; etc.)
  • Check the issue once it’s posted online and confirm with TESOL that it’s ready for publication or indicate any changes that need to be made.

Timeline:

Early January: Gather articles from a variety of sources on a variety of topics. This can be done by asking for specific articles (e.g., from a conference) or by putting out a general call.

  • Mid January: Edit the articles for readability and accuracy. Follow TESOL’s guidelines on topics such as style guide (APA), make sure links are correct, etc. Also make sure the article reads well for an online format and that the article is clear. Pictures are good to include. If necessary, send the articles back to the author to make sure any changes made were acceptable. Format all articles according to TESOL’s guidelines (e.g., author name, bio, email; typeface formatting; file naming; etc.)
  • Create a Table of Contents for the issue, including a brief abstract for each article.
  • Early February: Submit the TOC and articles to TESOL according to TESOL’s guidelines (e.g., send pictures as .jpg files, separately from the article; include article number in article title; etc.)
  • Mid February: Check the issue once it’s posted online and confirm with TESOL that it’s ready for publication or indicate any changes that need to be made.

Summer:

Mid May: Gather articles from a variety of sources on a variety of topics. This can be done by asking for specific articles (e.g., from a conference) or by putting out a general call.

  • Mid June: Edit the articles for readability and accuracy. Follow TESOL’s guidelines on topics such as style guide (APA), make sure links are correct, etc. Also make sure the article reads well for an online format and that the article is clear. Pictures are good to include.
  • Mid July: If necessary, send the articles back to the author to make sure any changes made were acceptable.
  • Format all articles according to TESOL’s guidelines (e.g., author name, bio, email; typeface formatting; file naming; etc.)
  • Create a Table of Contents for the issue, including a brief abstract for each article.
  • Late July: Submit the TOC and articles to TESOL according to TESOL’s guidelines (e.g., send pictures as .jpg files, separately from the article; include article number in article title; etc.)
  • Early August: Check the issue once it’s posted online and confirm with TESOL that it’s ready for publication or indicate any changes that need to be made.